15 Aug 2019

Legal Secretary

Ref 16920

An expanding legal firm is seeking an experienced legal secretary to support the fee earners in the provision of a confidential legal secretarial service by providing competent and efficient secretarial duties.

Key duties:

  • Screening of telephone calls for fee earners
  • Some direct contact with clients in person and answering general queries or attending minor problems 
  • Collect internal and external mail throughout the day and pass relevant correspondence to fee earners
  • Typing and amending Court documents, if applicable, and associated documents
  • Sending and monitoring the transmission of faxes and emails
  • Maintaining Fee Earners diaries and making appointments
  • Co-ordinating itineraries for meetings on and off Island, researching trip information as necessary
  • Preparing pre-bills and invoices
  • Opening new client files and matters on database system
  • All filing of emails, attachments and other documentation on document management system and hard file system on a regular basis
  • Closing and archiving of files

Applicants must have a minimum of 5 years’ Legal Secretarial experience, strong IT skills, excellent attention to detail and have proven communication, time management and organisation skills. 

 

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