19 Jan 2021

Office Coordinator

Ref 33374

Our client is seeking an Office Coordinator to assist their team in the Guernsey office on a 1 year contract, to be responsible for Workplace Management and team support, with the opportunity to be involved with KYC & Client Due Diligence work on an ad-hoc basis.

Key Responsibilities:

  • Overall responsibility is to ensure a well-organised and effective office environment which is welcoming to clients, visitors and colleagues.
  • Key liaison between the team in London and the local Guernsey based staff.
  • Acting as the first point of contact for general and administrative queries
  • Liaise with building management in response to maintenance issues, security, cleaning, and queries; ensure all are dealt with efficiently
  • Check cleaning and security contractors are meeting our standards
  • Be main point of contact with office services related vendors and service providers and manage contract and price negotiations
  • Ensure that all items are invoiced and paid on time, and be main point of contact for Finance for invoice related matters
  • Oversee all incoming and outgoing post and couriers
  • Archiving and maintaining records for the office including arranging collection and returning of boxes
  • Manage all catering and refreshments for the office, kitchen and boardroom.
  • Manage all office stationery requirements including IT and other equipment supplies
  • As there is not a significant amount of travel at the moment there may be some capacity to assist the Compliance team in performing KYC/CDD reviews.

The desirable candidate will have the following technical knowledge and experience:

  • Proven experience in managing a workplace, supporting a team of 10 or so people, and providing personal assistance, as described above.
  • Some Health & Safety experience and First Aid Certificate is desirable though not essential. Likewise some KYC/CDD experience would help but not essential.
  • Experienced user of Microsoft Office, especially Outlook
  • Ability to learn other systems quickly – Diligent, KDS, Star
  • Good telephone skills – transfer, conference, etc.          
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