18 Feb 2020

Office Administrator/PA

Ref 24233

A fund administration company is looking to recruit a Personal Assistant/Office Manager to provide administrative support to the Directors. 

Key duties: 

  • Answering the phone – transferring calls/taking messages as required and monitoring answer phone
  • Booking rooms and conference facilities and preparing meeting rooms as needed
  • Ordering and maintaining kitchen supplies
  • Office/facilities arrangements – liaising with relevant contractors
  • Collating payroll information, checking and preparing payments
  • Absence records and reporting
  • Dealing with incoming and outgoing post and courier deliveries as required
  • Arrange messenger deliveries and collections as required
  • Administration of Death in Service, Income Protection and Healthcare Schemes
  • Staff travel and entertainment arrangements.
  • Arranges all Directors Board meetings for the year; including booking of: taxis, hotels, dinners, flights, lunches. 
  • Producing, collating, binding and circulating Directors Board pack for approval and distribution.
  • Manages and updates the Directors’ diaries.
  • Maintaining Directors inboxes when out of office and ensuring desk is tidy and in piles to return to.
  • Typing dictation and minutes.

Applicants must have previous office administration/other relevant experience, have strong PA/Secretarial skills and have excellent time management and organisational skills.

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